Starting the journey to becoming a paperless office can be daunting, but it also gives you an opportunity to streamline operations and improve your business. Steps to becoming a paperless office in the UK 1. This is true for the rest of the UK to some extent but becoming a paperless office in London could be a huge cost-saver! Prime office locations can be way higher, costing nearly £500 per square foot on average. Office space in London is the most expensive in Europe, with an average price of over £100 per square foot in the West End. From filing cabinets and stationary cupboards, to needing bigger desks to accommodate various piles of documents, storage can be a real issue. Businesses revealed that whole days have been wasted just waiting for signatures.įinally, paper takes up a lot of space. It can also take a long time to do other paper-based processes like sending letters and invoices. This might not be a huge amount of time individually, but it all adds up, especially when you considering the disposal of documents, like if they need shredding. Office workers can spend a long time sifting through files to find the one document they need, when they could simply use the search function on their PC. Paper can also be a huge time-sink compared to the digital alternative. Current estimates conclude that the cost of using paper could be up to 31 times the original cost, so you could be spending over £1200 extra, just for one employee to use paper for a year. We all know how expensive ink can be, but there are plenty of hidden costs too, such as the handling of paper waste. For starters, these 10,000 sheets of paper will cost an average of £40, not including the ink. That’s right, it isn’t just for environmental reasons that we should all be cutting down on paper. However, there’s plenty of ways we can cut down, saving time and money in the long-run too. Legal documentation, like employee contracts and other official documents, will stay on paper for the foreseeable. Long contracts, invoices, printing out emails, photocopying, notepads the list goes on! Of course, sometimes using paper is unavoidable. On average, an office worker uses around 10,000 sheets of paper per year, which sounds exaggerated at first, but it doesn’t take a huge stretch of the imagination to see how this is happening. With around a 5th of the country’s waste being paper-based, we have a serious issue in the UK and it turns out offices are one of the main contributors to this issue. The trees needed to create this much paper would cover a forest of around 21,000km², an area slightly bigger than Wales. To put this into perspective, that is equivalent to the weight of the Empire State Building, 34 times over. In the UK, we use over 12.5 million tonnes of paper a year. Is it worth becoming a paperless office in the UK? Well, there are some compelling figures that show that it is certainly worth considering.
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